Project Proposal Planning and Management Report

Overview

In this assessment you will learn how to prepare a professional project proposal based on a prescribed request for proposal (RFO). You may work individually or with another student to prepare this proposal.

Based on a supplied request for proposal (RFP), each team is required to prepare a project proposal which consists of project scope planning, priority identification, and detail description of major deliverables for clients.

Purpose

The purpose of this assessment is to enable you to practise preparing a project plan that offers a documented project proposal to satisfy a client’s need. You will apply your learn from weeks 1-4 when preparing the project plan. Please note that planning is not an exact science, so you need to make many assumptions, use market data, or use historical project information (if  available).

Marking criteria and rubric

Your submission will be assessed based on the following criteria:

• project scope - 5 points
• project priority matrix - 5 points
• project products or deliverables - 5 points
• work breakdown structure (WBS) - 5 points
• digital application - 5 points
• staffing and resource allocation and project budget - 5 points
• stakeholder identification strategy - 5 points
• risk planning - 5 points
• overall presentation - 5 points
• WBS dictionary - 5 points.

Review the assessment rubric for full details of the levels of achievement for each of these criteria. This assessment is aligned to Course Learning Outcomes (CLOs) 1, 2, & 3.

Step 2: Prepare

Required tools and resources for this task

Prepare by downloading/accessing the request for proposal below:

• BUSM4610 Assessment 2 RFP.pdf

Assessment instructions

You must complete a project proposal report including the following contents:

Project scope (Week 1 contents): Define project scope clearly following the week 1 content. Project should be defined with a clear scope statement. Remember project scope is considered as the mission of the project and a clear scope definition will help the client to understand that your team clearly understands the project outline.

Project priority (Week 1 contents): Develop project priority matrix based on the information provided on RFP. Discuss the key points from the matrix.

Project products or deliverables description: Client expects an outline of your plan for the project products that you are going to deliver. Here, you can provide project product descriptions (say if you are supplying software here you can describe the features of the software and price etc.)

Work Breakdown Structure (WBS) (Week 1 contents): A fully specified WBS indicating the deliverables, sub-deliverables (if required), work packages/ activities, WBS codes, and the individual(s) responsible.

WBS Dictionary (Week 1 contents): The contractor will provide a description of each work package/ activity within WBS Dictionary. You can prepare a table or descriptive format.

Schedule (Week 2 contents): With the outlined project activities, precedence relationship and time and cost estimations develop a project network plan and Gantt chart showing the weekly schedule of the project tasks, milestones to complete the project by the required project finish date. You can use Microsoft Project software to prepare the schedule. It is not enough to provide only software output. Discussion on key points of the schedule is essential. For  example, major milestone completion dates, client’s approval dates, critical activities and critical path durations, etc. It is expected to see some discussion on assumptions you have made for generating the project schedule.

Staffing and resource allocation and project budget (from Week 3 contents): In your project, resources could be direct labour, material, equipment. Assign resources to the required project activities, show workload of each resource. Identify any additional expertise that may need to be bought in for the project. Develop a responsibility matrix of the major tasks. Here you can make a realistic assumption on what type of resources do you need and how much is hourly salary. Cost estimation of the project is important. Dollar costs can also be submitted based on cash flow data (from MS Project software). It is expected there will be some discussion on key points.

Stakeholder identification and management plan (Week 4 contents): Identify major stakeholders and develop a stakeholder management plan based on week 4 contents. Here you can identify at least four-five stakeholders and then prepare power-interest grid and discuss the key points (basis of identification and output of power-interest grid analysis).

Risk evaluation (week 4 contents): Following the risk management processes, identify possible risks factors (at least five), assess risk factors (by using risk assessment form) and develop risk response strategy for top three risk factors (using risk response matrix).

Referencing

You must acknowledge all the sources of information you have used in your assessments. Use RMIT Harvard styleLinks to an external site. to acknowledge all sources of information used.