Assessment Task 3: Individual Assessment on Policy Design

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Assessment 3: Details

The following information is provided as a guide to how you should do Assessment Task 3: Individual assessment on Policy Design.

Aim

The aim of this assignment is to develop an HRM policy that can be used in the workplace. You should choose an organisation in which you are currently working, were previously employed, or aspire to work.

Develop an HRM policy on ONE of the topics for your chosen organisation:

  • Recruitment & Selection  OR
  • Performance Management

Use the following assignment structure:

  • Part 1 – Policy Analysis (1000 words)
  • Part 2 – Policy Development (1000 words)

Part 1 – Policy Analysis (1000 words)

  1. Internal and external issues analysis

Internal issues refer to:

  • Organisational objectives, business strategic choice, HR needs and HR strategies
  • Organisation culture and its approaches (management values) to managing employees
  • Ethical treatment of employees (i.e., organisational justice)
  • Ethical business practices (e.g., in decision-making)
  • Approaches to corporate social responsibility

External issues refer to the contextual factors (external environment) that influence policy.
These contextual factors include:

  • Law: Industrial relations, anti-discrimination, occupational safety and health and privacy
  • Government policy:  Employment, education and training, immigration & citizenship, industrial relations
  • Economic conditions: Economic conditions in good times and bad times
  • Societal values and issues: Prevailing values and preferences shared by stakeholders outside the organisation
  1. High priority issues

Among the above-mentioned internal and external issues, identify a couple of essential issues that need to be addressed in the policy being developed.

  1. Policy problem

If you are to review and rewrite an existing HR policy, you need to point out problems that you are going to amend and explain why the amendments are necessary.

Include a copy of the ‘existing HR policy’ and append it as an appendix in Part 2.

Part 2 – Policy Development (1000 words)

A policy on your chosen topic will be prepared according to the proper techniques for writing a policy.

The following structure should be followed.

<Title of your chosen policy>

  1. Overview

A brief description of the intent and rationale of the policy

  1. Scope

Who is covered in the policy?

Identify to which parties in the organisation or to which particular situations the policy applies or it applies generally across the organisation in any situation.

  1. Policy statement

It is a concise and formal statement of the principal objectives of the policy and it provides a framework of mandatory principles (organisational culture, management principles and adopted business ethics) to be incorporated in the policy and its procedures.

  1. Contextual factors

4.1 Laws and legal obligations that have direct or indirect consequences on the policy, e.g., EEO, OHS, Discriminatory laws, privacy, etc.
4.2 Government policy that is very much related to the policy
4.3 Economic reasons that warrant the writing of this policy
4.4 Societal values & issues that are very much related to this policy

  1. Process and a 1-page diagram or flowchart of key mechanisms of the process

5.1. A framework of key mechanisms for implementing the HR process of the policy topic and achieving the policy’s objectives by involved parties.
5.2. A 1-page diagram/flowchart outlining the flow of key mechanisms that must be included in the procedures to be developed subsequently after the approval of the policy

  1. Other related policies

Other internal policies, issued by your chosen organisation, that influence the writing and subsequent execution of the policy.

  1. Accountabilities and contacts

The hierarchical roles and authorities that are involved in the development, approval, implementation and application of the policy, for example:

  • Development & drafting - HRM manager,
  • Approval - CEO in conjunction with board members,
  • Implementation - Line managers or concerned line managers,
  • End-users - Employees or concerned employees

Name and contact details of the responsible person to whom the interpretation of the policy can be sought.

  1. Evaluation measures

Means to monitor and measure the effectiveness of the policy

Solution

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